PPMP20010 – Assessment 1

PPMP20010 – Assessment 1

Part A

Project Status Report (time based)

Project reporting is the act of collecting and distributing project information. Project information is distributed to many groups of stakeholders and should be adapted to provide information at an appropriate level, format, and detail for each type of stakeholder (PMBOK® Guide, 2017, section 10.2.2.5.).

Reports are either time-based or event based. The time-based reporting interval for this sub-project is 4 weeks.

Please complete the time-based status report at the end of week 8 for the case study provided within the assessments section in Moodle. (Heathrow Terminal 5 project, main terminal roof erection sub-project).

Supporting documentation for the case study is listed in Moodle. Please familiarise yourself with the information provided, especially about the main terminal roof design and erection method.

All guidance boxes, including this one, must be deleted when you have completed the report.

How to delete: Position the cursor on the border, left click when a cross appears, then press delete.

  1. Project Information

Project name: A brief name to describe the project

Date: Date of the current status report

Project ownership: Area responsible for the project

Prepared by: Name and position

Distribution list:List of those receiving the report, their positions and role in the project.

This chart represents the original baseline plan for the project. The original Excel file is available on Moodle.

  1. Gantt Chart with budgeted cost

This chart represents the work performed with the actual cost incurred. The data date is the end of week 8. The original Excel file is available on Moodle.

  1. Actual performance

Complete the table below. Calculate the values at the data date and show the formula used.

Describe the current status of the project in terms of time and cost performance.

  1. Variance analysis
Acronym Term Formula Value
PV (BCWS) Planned Value

EV (BCWP) Earned Value

AC (ACWP) Actual Cost

SV


CV


SPI


CPI


Description of the current status in terms of time and cost performance:




Calculate the following forecast values and motivate your choice of the EAC formula used

  1. Forecasts- values at completion
Acronym Term Formula Value
EAC


ETC


VAC


TCPI


Motivation for use of EAC formula:


Even though a more accurate forecast completion date is derived from the updated schedule, the forecast duration could also be derived from the Schedule Performance Index (SPI) and can help forecasts the end date of the project (see AS 4817-2006 pp.13-15 Section 2.3.2).

Calculate the forecast project duration using the SPI of the project at the data date.

  1. Forecast Completion Date
Forecast duration formula Forecast duration in weeks


Milestones are events on a schedule which marks the completion of a key activity (Managing PRINCE2 (2017) Page 113 & 155).

  1. Milestone Report
Milestone Task Scheduled Completion Projected Completion Actual Completion Issues/reasons
Lift 1



Lift 2



Lift 3



Lift 4



Lift 5



Lift 6








Include any other matters for reporting such as issues, risks and any other relevant matters and their potential impact on the project in the future, that need to be brought to the attention of the stakeholders.

  1. issues, risks and other matters
Issues Risks Other matters












  1. learning from this exercise

Describe in your own words what you have learned from this exercise. E.g. would comparing the budget with actual cost alone have given an accurate picture of the project?

List at least 3 lessons learned.

Lesson 1 Comparing the budget with actual cost alone would/would not have given an accurate picture of the project because…
Lesson 2
Lesson 3

PPMP20010 – Assessment 1

Part B

An exception report is produced when a stage plan or project plan is forecast to exceed tolerance levels set. It is prepared by the project manager in order to inform the project board of the situation, and to offer options and recommendations for the way to proceed. (Managing Successful Projects with PRINCE2, 2017, Section A.10).

An exception report is event driven and is compiled by the project manager as soon as tolerances are forecast to be exceeded.

Please complete the report in the context of the case study provided within the assessments section on the unit Moodle website. (Heathrow Terminal 5 project, main terminal roof erection sub-project).

The report is to follow the PRINCE2 (2017) format for exception reports, as described in Appendix A.10.

The Heathrow terminal 5 main building roof erection is considered to be a project stage for the purpose of this exercise, with the following tolerances allowed:

Cost: + 10% -15%

Time: +1 week, no negative tolerance given.

Exception Report (event based)

  1. Project Information

Project name: A brief name to describe the project

Stage: A brief name to describe the project stage

Date: Date of the current status report

Project ownership: Area responsible for the project

Prepared by: Name and position

Distribution list: List of those receiving the report, their positions and role in the project.

  1. Establish the need for an exception report

Motivate your decision to compile and submit an exception report to the Project Board.

Provide reasons and supporting documentation for your decision.

Complete the report with all relevant and necessary information as per Appendix A.10 in PRINCE2 (2017)

Carefully study the report derivation (inputs), format and presentation and quality criteria.

Describe the possible consequences in the context of the full Heathrow Terminal 5 project, its stakeholder expectations and challenges (see literature as per the links provided).

  1. Exception report
Exception title

An overview of the exception being reported
Cause of the exception A description of the cause of a deviation from the current plan
Consequences of the deviation What the implications are if the deviation is not addressed for:
The project

Corporate, programme manager or the customer

Options



What options are available to address the deviation and the effect of each option on the business case, risks and tolerances

Recommendation



Of the available options, which is recommended, and why?
Lessons



What can be learned from the exception, on this project or future projects?
  1. learning from this exercise

Answer the questions below in your own words.

Question 1 What are the differences between a time-based report and an events-based report?
Question 2 What are the advantages and disadvantages of an events-based report for the project?
Question 3 What are the advantages and disadvantages of an events-based report for the project manager and the project management team?

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